Medina County Human Resources
144 North Broadway, Room 206
Medina, Ohio 44256
Phone: 330.722.9209
Fax: 330.722.9342

Open Positions

 


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  Medina County is an Equal Opportunity Employer.

All potential candidates must pass a background check and drug screen.

Receptionist/Administrative Assistant

Part -Time

 

Under direction of the Director Head, serves visitors by greeting, welcoming, and directing them appropriately; notifies office personnel of visitor arrival; maintains security and telecommunications system. Additionally is responsible for providing limited administrative services for the Medina County Veterans Service Office.

***    In Accordance with the Ohio Revised Code Title 59 the applicant must be a veteran or, if a qualified veteran is not available, the spouse, surviving spouse, child, or parent of a veteran.

 

PRINCIPLE DUTIES AND RESPONSIBILITIES:
  1. Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  2. Directs visitors by maintaining employee and department directories; giving instructions.
  3. Makes and controls appointments for the office.
  4. Maintains security by following procedures.
  5. Maintains telecommunication system.
  6. Maintains safe and clean reception area by complying with procedures, rules, and regulations.
  7. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  8. Contributes to team effort by accomplishing related results as needed.
  9. Is familiar with and functions in accordance with the classification specifications and agency policies and procedures.
  10. Presents self in a professional and culturally sensitive manner to co-workers, staff, other agency personnel and the public.
  11. Control correspondences; Returns phone calls and correspondence in a timely manner, adhering to agency policy and time frames.
  12. Assists the other office personal in performing administrative tasks and specific work duties appropriate to the department.
  13. Prepares reports and types letters as needed.
  14. Performs general clerical tasks (i.e., filing, making copies, data entry).
  15. Performs public relations functions.
  16. Excellent computer keyboard and database entry skills with a strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook, etc.
  17. Ability to operate a variety of office equipment including, but not limited to, copy machines, fax machines, tape recorder, calculator, telephone, etc.
  18. Strong basic mathematical skills.
  19. Basic bookkeeping skills with the ability to prepare vouchers, requisitions, etc. and to track the submission and redemption of these reimbursement requests.
  20. Meets all job safety requirements and all applicable OSHA safety standards that pertain to job duties
  21. Maintain office equipment.
  22. Performs other duties as assigned.
     
    RECEPTIONIST SKILLS AND QUALIFICATIONS
    Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management
     
    DAILY RESPONSIBILITIES:
    Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management
     
    ASSISTS WITH THE FOLLOWING:
  23. Researches, reads and analyzes new material relevant to service programs and develops plans for the efficient and effective implementation and continuation of service within the office.
  24. Performs investigative duties, monitoring employees, program services and program providers to assure services are being rendered.
     
    'Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment.'
     
    Qualifications
  25. High school graduate required; an Associate’s Degree or higher, from an accredited college/university, in Administrative specialist, Secretarial Science, or related course of study preferred.
  26. Five (5) years of strong secretarial experience required; experience as an Receptionist preferred. Six (6) months experience in social welfare helpful.
     
    Additional Requirements
    1. Must successfully undergo BCI background check
    2. Successfully complete an alcohol and drug screening
    3. Possess a valid Ohio Driver’s License
    4. Provide proof of eligibility to work in the United States
    5. In Accordance with the Ohio Revised Code Title 59 the applicant must be a veteran or, if a qualified veteran is not available, the spouse, surviving spouse, child, or parent of a veteran.
       
      Please provide the attached application along with resume and cover letter to:
       
      Medina County veterans Service Office
      210 Northland Dr.
      Medina, Ohio 44256
       
      Alternatively, email to:
      veterans@medinacountyveterans.org
       
      ***please put “resume” in the subject line
       
      *All resumes need to be received NLT September 1, 2017
      *Medina County Veterans Service Office is an Equal Opportunity Employer.
      *All potential candidates must pass a background check and drug screen.

 Veterans Service Application